Communication with shareholders
The Company has established a shareholders communication policy with the objectives of enabling its shareholders to exercise their rights in an informed manner and to allow the shareholders and the investment communities to engage actively with the Company. The Board has the responsibility to review the policy regularly to ensure its effectiveness. A summary of the policy is set out below:
(i) General meetings
The Board regards annual general meeting as the principal opportunity to meet the shareholders of the Company. With the exception of two existing Directors who had not attended the 2019 annual general meeting of the Company (the “2019 AGM”) due to other commitments, all other Directors attended the 2019 AGM to answer questions raised by the shareholders.
The attendance record of each of the current Directors in the 2019 AGM is as follows:
A special general meeting of the Company (the “2020 SGM”) was held on 23 June 2020 to approve a transaction of the Group. All Directors attended the 2020 SGM. Owing to the pandemic of Covid-19, five Directors attended the 2020 SGM through dial-in arrangements.
(ii) Significant issues
The Company has ensured that any significant issue to be dealt with in general meetings had been proposed as a separate resolution.
(iii) Voting by poll
Pursuant to Rule 13.39(4) of the Listing Rules, votes of shareholders in all general meetings of the Company have been taken by poll and results of the poll have been announced in accordance with the procedures prescribed under Rule 13.39(5) of the Listing Rules.
(iv) Corporate documents available in websites of the Company and the Stock Exchange
The Company has placed on the websites of the Company and the Stock Exchange the announcements, circulars, annual/interim reports, notices of general meetings and other information of the Company as required by the Listing Rules.
(v) Shareholders’ enquiries
Shareholders of the Company may direct their questions about their shareholdings to the Company’s share registrar and all other questions to the Board.